Hosting a clinic or lesson

Tips

Sugarfoot Jog What is the difference between a Host and a Coordinator?

A Host is the person who owns or rents the facility that is to be used for the event. A Coordinator is the person who plans, promotes, organizes and runs the clinic. Sometimes a clinic is both Hosted and Coordinated by the same person, but usually they are not.

If you are interested in Hosting a clinic at your facility but you do not want the responsibilities associated with Coordinating the event, contact me directly.

What will my responsibilities, as host and/or coordinator, be?

If you are simply Hosting the clinic and there is another person doing the Coordinating, your only responsibility is making sure that you are a good Host! Being on hand to show people where to park and where their stalls are located is important, as well as being available in case of an emergency (power outage, etc). It is also your responsibility to collect the stall deposits from the Coordinator for those people who reserved a stall ahead of time, and collect money from those who did not.

As clinic Coordinator, you have a very different job. You will be working directly with me via phone and email prior to the event. You値l be the contact person listed on my web site and on the Parelli web site list of events. As such, you値l need to locate and book the facility, make arrangements for stabling horses, catering lunches, ensuring there are enough toilets, and answering people痴 questions via phone and email. You値l take registrations and payments, arrange for *volunteers to help me with clinic set-up, arrange for volunteers to help you with check-in and keep a list of all names, addresses, phone numbers and email addresses for everyone who comes to the clinic so that I can add these to my contact list.

Fun with Water You値l arrange for any local advertising in the paper or on the radio and I will provide you with flyers and posters to distribute. You値l provide me with a list of information regarding directions, information about the facility, stabling details, health requirements, motel and camping accommodations, what they need to bring to the clinic,etc. so that I can post this on the website for students to download. You値l collect and keep track of the registration fees and keep me informed of progress and any problems.

Once someone has registered, you will send them out a rider/spectator package in the mail.

*Volunteers audit the clinic free of charge.

Will I get paid for my hosting/coordinating efforts?

Although most people volunteer to be a Host or Coordinator purely because they are so passionate about the program and wish to promote it, there is compensation for being a local Host/Coordinator. Facility Hosts have the choice of participating in the clinic at no charge or being paid a facility rental fee.

Clinic coordinators are required to sign a booking agreement and send me a deposit to secure the clinic dates. Then, if the clinic minimum is met, they receive a free spot in the clinic and 100% of the auditor proceeds. For clinics that are full (10 participants) I will often give my coordinators additional gifts to show my appreciation for a job well done. Like horsemanship, you will get out of it what you put into it.

Do you travel and put on clinics outside of British Colubia & Ontario?

Yes. Depending on the circumstances, I can either fly or drive to your location. If you live in another country and are willing to secure the appropriate work visa, I am happy to teach internationally as well.

What levels do you teach?

I知 licensed to teach levels 1 through 4. When I travel quite a distance to teach a clinic, sometimes the Coordinator will arrange two clinics back-to-back. For example, a Partnership clinic might be followed by a Harmony clinic for a different, more advanced group of participants.

What would you charge for travel costs?

Currently my travel expenses are $0.90/km (if I drive) and/or the cost of the airline ticket and associated costs (travel to the airport, for example) to travel and stay at a location. For certain areas that I teach in frequently (Ontario) I have incorporated my travel fees into my Instruction Fees, which makes setting the cost for the clinic simpler for the Coordinator.

What size facility will I need?

The ideal facility for 10 riders is an arena that痴 100' x 200' with decent space and sightlines for auditors. For more advanced groups, however, sometimes a large field close by is ideal, especially if there are natural obstacles such as logs and water. Level 1 clinics definitely require enclosed areas, though.

Roundpens are great for Liberty work, but not necessary if we have an arena. It's great to have a facility with both an indoor and outdoor riding space in case of inclement weather (such as hard rain, high wind, extreme cold). The minimum indoor arena size for ten people and horses is approximately 70 x 180 (or the equivalent ), but depending on the level of the group this can change. If your facility does not have an indoor riding arena, it is good to have one in your immediate area available to move/trailer/ride to in case of severe weather.

What else should I look for when finding a facility?

Yo-yo game If you are coordinating a 2-day clinic, you will need to have stall space available for those horses staying overnight.

It's helpful to have motel, hotel, B & B, etc. accommodations nearby for those participants and auditors that do not wish to camp. Also, restaurants for dine-in or carry-out. Oftentimes clinics will offer a hot lunch or have a catering truck on-site.

You will need to have bathroom facilities or a porta-potty available to participants/spectators.

How many clinic participants (people with horses) do you require?

This depends on the size of your facility. I am authorized to teach 10 students at one time,but my minimum is 6 students. If you have a smaller facility, then the number of participants might have to be limited. Please contact me (pnhclinics@yahoo.com) directly if you are unsure if your facility would be suitable.

Can children participate in the clinics with their horses?

Yes! In general, children 14 and older can register for my clinics. If the child is 14 and older, a parent is not requested to stay at the clinic the entire time, although the parent must still sign the liability waiver.

In my experience, the kids do just fine...a lot depends on the child's maturity level and the difficulty of the horse. It also works out really well if a child (12-14) has a parent that also participates/rides in the clinic with them.

What should I charge the riders?

This can be determined once you have found a facility since facility fee and travel expenses must be figured into the participant's total fee. I make every effort to locate quality affordable facilities to help keep clinic costs as low as possible.

What should I charge the spectators?

Lateral Flexion An spectator fee is usually around $25-$30/day, but this is decided by the clinic Coordinator and can vary. Some of my Coordinator offer discounts if you register early or purchase tickets for more than one day. Sometimes riders are given complimentary spectator passes which they can give away or sell.

What should I charge for stall rental?

Stall fees are set by and go directly to the facility owner. I have seen stall fees range from $10-30/night depending on the facilities.

Do you have Parelli educational materials and equipment to sell to participants and auditors?

Due to they dynamic nature of the currency exchange market, I do not provide Parelli equipment for purchase at clinics. I like to say that I am in the business of education, not retail! You can support me with your commission by shoping for all your Parelli equipement via the 'Shop' link on my website, www.fawnanderson.com. This link directs you to the Parelli website but I am credited with the sale. So thank you! Items ship very fast and this gives you the most up to date products and pricing, as well as specials and discounts.

What sort of horse should people bring?

Bring to the clinic a horse you can walk, trot/gait and canter on熔n purpose! (Unless it is a Ground Skills Clinic) The first three levels in Pat痴 program are about teaching the human and you will learn more easily and more quickly with your 澱est horse.

NO stallions! Pat urges you not to play with your stallion until you致e graduated from Level 3 in his program. He feels so strongly about this that he asks us instructors not to teach anyone with a stallion who has not graduated Level 3. Stallions are by definition more difficult and require much more savvy than geldings, mares and even mules.

My friend has a pony (yearling, green horse, etc.) she would like to work with, but obviously she cannot do the riding part, is that all right? Would you still charge her full fee?

Yes, the pony is welcome in the clinic, and yes, the full fee would still apply even if the pony cannot be ridden. This applies as well to any young or unridden horse.

What kind of deposit from participants do you ask for and is it refundable?

I strongly recommend that the host get payment-in-full at the time of registration, but alternately suggest a 50% deposit at time of registration, with the balance due 4-8 weeks before the date of the clinic. To be eligible for Early Bird discount you must pay in full by the cut-off date. The full class tuition is required to guarantee the participant a position in the clinic. A refund will be given if the participant gives at least a 30-day notice of cancellation and is able to replace (him)herself with another qualified candidate. It can be helpful to check with the Coordinator to see if there is a waiting list to contact other students from. In the event of elective cancellation, deposit will not be refunded.

Barrel Racing Naturally Do you allow pictures or videos?

No, sorry. Your best videos are in your partnership, harmony and refinement programs, and on Savvy Club DVDs. Do bring a small pad and a pen too, in order to take notes. So much happens at a clinic, it's nice to have a few key phrases and strategies written down in order to jog your memory back home, after the clinic.

Do you require the participants (in a beginning clinic) to have prior knowledge of Parelli Natural Horsmanship?

While prior knowledge isn't required, I urge students to purchase the Partnership Program and equipment for Level 1 (the Safe Complete Kit) and start studying and practicing, if time allows, before the clinic. Participants get much more out of a beginning clinic when they are already familiar with the concepts of Parelli Natural Horsemanship, have viewed the DVDs, read the lesson booklets and gotten familiar with the tools.

It痴 also true that knowledge is the second key to success! And the Partnership Program is the most effective, most recent guide to beginning and progressing in this program. When you enroll in a clinic or course, the Partnership Program becomes your text book for further study at home. So participants should expect to purchase this by the time they leave the clinic or plan to do so from the web site soon after.

Do you require the participants in a beginning Partnership clinic to use the basic PNH tools (halter, 12 lead, carrot stick and savvy string)?

The tools are the third key to success! And without the proper tools, it is difficult to successfully practice on your own after the clinic. That said, no one will be barred from a beginning clinic because of lack of the proper tools. However, should I believe that a human or horse is in danger due to lack of effective, safe equipment I will ask that participant to leave the arena. And, I will not personally handle any horse not wearing effective equipment. Improper equipment can cause the horse to be confused about the message which can result in having to be firmer than I believe is fair to the horse.

If a participant is initially reluctant to purchase the original Parelli equipment there is occassionally a set or two of loaner equipment available for use during the first day.

Do you do assessments at clinics?

The new way to assess for a Level is though a 10min taped 'Audition' for that level. These tapes are sent to the Parelli center in either FL or CO (Call the office to get instructions) and the goal is for them to be reviewed within as little as a day upon being received. It's a great way to get an objective opinion of where you are at. I do offer audition preparation sessions, where I can help you plan for your audition or give you some tips to clean up your skills and increase your chances of passing a level. Each winter I personally do dozens of these assessments when I am at the Parelli Center riding and teaching.

How far in advance do I need to contact you about hosting and Coordinating a clinic?

I'm scheduling as much as a year in advance, so the earlier you contact me, the better your chances of getting the dates you would like.